HR Supervisor

Industry: Nutrition

Job Summary

Our client is looking for an HR Supervisor to oversee daily HR operations, including recruitment, payroll and benefits, labour law compliance, employee relations, training, and HR administration. The role will ensure smooth HR operations, legal compliance, accurate employee records, and effective support for both factory and office employees.

Main Responsibilities:

A. Recruitment & Staffing (20%)

• Manage end-to-end recruitment for production, warehouse, sales, and office roles, including job posting, CV screening, interview scheduling, reference checks, and offer preparation.
• Maintain an active candidate pipeline for high-turnover production roles to fill staffing gaps within 7 days.
• Prepare and issue employment contracts (FDC and UDC) in Khmer and English, ensuring correct classification and probation terms.
• Manage structured onboarding, including company introduction, factory hygiene and GMP induction, safety briefing, contract signing, and NSSF registration within the first week.

B. Payroll, Benefits & Attendance (20%)

• Prepare monthly payroll, including attendance and timesheet consolidation, overtime calculation, night/holiday premiums, deductions, and bonuses.
• Submit payroll to Finance for verification and Managing Director for approval before disbursement.
• Administer NSSF registration/deregistration, monthly contribution filing, occupational risk claims, healthcare claims, and maternity benefits.
• Coordinate with Finance on Tax on Salary withholding and Fringe Benefit Tax reporting to the GDT.
• Manage employee leave administration, including annual, sick, maternity, special leave, and public holidays.
• Track and calculate seniority payment obligations in accordance with Labour Law and MLVT guidance.

C. Labour Law & Regulatory Compliance (15%)

• Maintain and update the company's Internal Work Rules and ensure proper registration and display.
• Maintain accurate payroll ledgers, staff movement declarations, and required MLVT filings.
• Manage renewals of labour-related permits and declarations and act as the company contact point during labour inspections.
• Ensure annual health certificates for all food-handling staff are valid and up to date for GMP/HACCP and customer audit requirements.
• Monitor working hours and overtime against legal limits and report potential compliance risks to management.

D. Employee Relations & Discipline (15%)

• Handle employee grievances, conflicts, and disciplinary matters fairly, confidentially, and in accordance with Internal Work Rules and Labour Law.
• Issue warnings and manage termination processes, including notice, final payment, and required documentation.
• Conduct exit interviews and analyse employee turnover, particularly within production.
• Conduct regular floor walks and listening sessions with production staff to identify and resolve issues early.

E. Training & Development (15%)

• Maintain the annual training calendar covering GMP, personal hygiene, food safety, HACCP awareness, occupational safety, and fire safety.
• Deliver or coordinate refresher training and maintain signed training records for audit and certification purposes.
• Work with department heads to identify skill gaps and develop supervisors and team leaders internally.
• Support women's empowerment initiatives through fair promotion practices, leadership development for female employees, and maintaining a workplace free from harassment.

F. HR Administration & Reporting (15%)

• Maintain complete, confidential, and audit-ready personnel files for all employees.
• Maintain accurate headcount, organisational charts, and job descriptions for all positions.
• Prepare monthly HR reports for the Managing Director covering headcount, turnover, absenteeism, overtime costs, recruitment status, disciplinary cases, and training completion.
• Oversee general office and factory administration as assigned, including uniforms and PPE issuance, staff facilities, and administrative supplies.

Main Requirements:

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• Minimum 3–5 years of HR experience, preferably in a factory, manufacturing, FMCG, or food production environment.
• Strong knowledge of Cambodia Labour Law, NSSF, MLVT requirements, payroll, and employee relations.
• Experience handling recruitment, payroll, contracts, disciplinary procedures, and HR administration.
• Knowledge of GMP/HACCP, food safety, and workplace safety is an advantage.
• Good communication, interpersonal, problem-solving, and organizational skills.
• Able to work independently and handle confidential information professionally.
• Good command of Khmer and English.