Privacy Policy

PRIVACY POLICY
We respect your right to the protection of your personal data. Therefore, in this Privacy Policy, we describe how the limited liability company "All The Hires," registration number 40203501819, processes and protects personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons concerning the processing of personal data and the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

1. Data Controller
The Data Controller is the limited liability company "All The Hires," registration number 40203501819, with its registered address at Skanstes iela 52, Riga, LV-1013, and email address dataprotection@allthehires.com.

2. Personal Data We Process
We mainly process the following categories of personal data:
Job seeker’s name, surname, date of birth, email address, phone number, address, and other personal data related to the job seeker and their career (e.g., references, previous workplaces, education, training, skills, photos, and other data entered in the motivation letter and CV), and personal data collected by cookies.

3. Purposes and Legal Basis for Processing Personal Data
Personal data is collected for specific, clear, and legitimate purposes. We process personal data according to recognized data protection principles in the European Union (especially respecting the principles of lawfulness, fairness, transparency, purpose limitation, and data minimization), as well as the requirements of applicable legal acts. We process personal data for the following purposes:

3.1. To Provide Services to Our Clients. We process your personal data to provide our services to our clients: finding and selecting candidates that meet our clients' needs, evaluating if candidates are suitable for the offered job, and introducing candidates to employers. For this purpose, we process personal data obtained from you (e.g., your CV, data obtained through communication with you, etc.), data obtained when you visited our websites and other sites, and/or received from other persons (e.g., recommendations from current or previous employers or acquaintances, social networks, media, etc.). For this purpose, we provide or transfer your data to our clients – employers who are looking for employees. Together with us, they will be the controllers of your personal data. We have concluded agreements with our clients, where both parties commit to protecting your personal data.

3.2. To Manage the Candidate Database. After the selection process to which you submitted your data, with your consent, we process your personal data to offer you job and career opportunities in the future, find and select candidates that meet our clients' needs, evaluate the suitability of candidates for the offered position, and introduce employers to candidates. For this purpose, we process the same personal data mentioned in section 3.1.

3.3. For Direct Marketing Purposes. With your consent and to offer you our services and improve our services, we process your personal data. For this purpose, we process the following personal data: name, surname, phone number, education, workplace, current and previous positions, email address, date of birth, place of residence (address). The legal basis for processing your data is your consent, which you have the right to withdraw at any time by notifying us in writing. However, in this case, you will no longer be able to participate in the relevant selection or receive job offers.

4. How Long We Store Personal Data
We store personal data no longer than necessary for the purposes for which the specific data is processed. Personal data retention periods are determined based on applicable legal acts, your consent, or our legitimate interests.
In any case, your data will be deleted no later than one month after receiving the relevant notification if you withdraw your consent to the processing of your personal data.
After the end of the personal data retention period, personal data is irreversibly deleted or anonymized.
For accounting purposes, personal data in shipping documents/invoices and accounting software are stored according to the terms specified in regulatory acts.

5. To Whom We Transfer Personal Data
Personal data, to the necessary extent, is available only to persons directly involved in providing the service, preparing, executing, and accounting for contracts, and maintaining our website www.allthehires.com. Additionally, we may transfer personal data to other third parties:
(a) IT service providers who help us ensure, systematize, and process personal data and ensure the operation and development of the website, including, but not limited to, cloud service providers, software developers, etc.;
(b) Email delivery service providers who help send marketing messages to Data Subjects;
(c) Service providers who help display personalized marketing messages;
(d) Accounting service providers. All authorized third-party processors to whom we transfer personal data ensure personal data protection as required by data protection regulatory acts.
We may provide personal data to competent state authorities upon their justified request if required by applicable legal acts.
We do not transfer personal data to third countries or international organizations.
All personal data is stored in the European Union.

6.Your Rights
According to the General Data Protection Regulation, you have the right to:

To exercise these rights and for other matters related to personal data processing, you can contact us with a justified request by sending it to the above-mentioned postal or email address. We will respond no later than one month.
If necessary, we have the right to request confirmation of your identity.
If you are not satisfied with our response or actions, you have the right to lodge a complaint with the Data State Inspectorate or, if necessary, the court. However, we would appreciate it if you first contact us with any questions or objections.

7.Updating Personal Data and Necessity to Submit Personal Data
If there have been changes to your personal data that you have provided to us, please submit the updated data to us as soon as possible so that we can provide appropriate service and comply with the data processing principles and purposes set out in the General Data Protection Regulation.

8.Automated Decision-Making
We inform you that your data will not be used for automated decision-making.

9.Notification and Amendment of This Privacy PolicyThis Privacy Policy is available on our website www.allthehires.com.
We reserve the right to supplement and amend this Privacy Policy at any time. The current version of the Privacy Policy is always available on our website.