Job Goal:

The Finance and Admin Manager will take charge of the daily financial management of the programs of

Children of Asia, as well as in improving the accounting system and policies in finance and admin of the

organization.

Tasks and responsibilities

This position will work under the supervision of the Deputy Country Director and coordinate the other

managers, staff, and Country Director.

Main responsibilities:

1. Financial management: Responsible for the daily financial management of the programs and

maintenance of accurate financial records.

a. Releasing/disbursement of money for the operation of the organization

i. Prepare the monthly vouchers and reconcile them in cooperation with partners

stores

 Disburse cash money requests to the children and/or parents, verifying their

balance and receipts

 Manage the cash money in hand and replenish it when necessary

 Manage the reception of receipts from the sponsored children in

cooperation with the social workers

b. Timely payment of bills and salaries

 Prepare checks and online payments for bills and salaries of the team

 Disburse allowance for around 30 contractors

c. Follow-up and checking of liquidation reports from funded agency/partners

d. Ensuring proper implementation of financial procedures of the organization

Children of Asia Educational NGO

Finance and Admin Manager

Unit 2 157 Sikatuna St., Brgy. Zapatera, Cebu City 6000

2. Financial reports: Provide all requisite information, updates and accounting report on time such as the

monthly cash flow, monthly vouchers for mutualized programs, updated balances and budgets for

educational programs, reconciliation of bank statements, updating of individual folders for financial

monitoring, and preparation of financial reports for partners as needed.

a. Daily book keeping and cash flow + bank reconciliation

i. Manage book of accounts and bank state of accounts

ii. Update cash flow for every disbursement operation

iii. Send the cash flow and bank statements every month to the Paris

Headquarters

b. Financial follow-up

i. Update the individual balance of the sponsored children (cash gifts, students

scholarships, etc.)

ii. Update the individual financial ledgers of the sponsored children

iii. Prepare financial reports in cooperation with the assistant of the program

director

3. Financial management with partners: Supervises and coordinates the financial management of all

programs for which CoA is a funding or receiving partner.

a. Check the financial reports of all the funded partners and make request on any

complimentary information that is needed

b. Give recommendations on how to improve the financial management and the financial

reports submitted by the partners

c. Conduct all necessary program inspections (for monitoring and evaluation) and financial

audits with CoA's partners

4. Administration compliance: In coordination with the Admin Officer, ensures all the financial reporting

and audits required by the local and national authorities and make sure that CoA complies with all

financial and admin requirements on time.

a. Update the annual permits; Business Permit, BIR and SEC

b. Prepare year end report for BIR

c. Monthly remittances/payment for BIR, SSS, PHIC & HDMF

d. Study, develop and standardize procedures and policies to improve efficiency and

ensure sound financial practices in collaboration with the Local Program Director

5. Participation to CoA activities: The Finance and Admin Manager also participates to the staff

meetings and the events organized for all CoAs beneficiaries (Christmas Party, summer activities,

summer camps, etc...).

We are looking for someone with the following profile:

Language: Excellent knowledge of English (verbal and written), Visaya

Experience: at least 5 years experience in accounting or finance position

Skills:

- Graduate of Accounting or Finance

- Knowledge of administration requirements (SEC, BIR, etc..) and online payments systems

- Excellent knowledge of Microsoft Excel

- Ability to work autonomously

- Trustworthy and sensitive to others

- Ability to work with people from different cultural backgrounds

Qualifications:

- Willing to travel to other areas of Cebu province where we have our programs

- Willing to take up challenges

- Experience in working with disadvantaged children and families and/or in a NGO is a plus