Job Duties

• Subcontractor Management:
  • Oversee the preparation and execution of subcontractor contracts, collaborating with Project Management to tailor standard templates to specific projects and subcontractors.
  • Manage the collection and verification of subcontractor insurance policies and Certificates of Insurance (COIs).
  • Maintain accurate records of subcontractor information within the company's software platform (e.g., DocuTrax, Jones).
• Contract Compliance:
  • Ensure compliance with customer contract requirements by collaborating with Project Management, Accounting, and HR departments.
  • Analyze and interpret contract provisions, identifying and mitigating potential risks.
• Regulatory Compliance:
  • Manage prevailing wage compliance by verifying data on sign-in sheets and certified payroll reports from Dual Fuel employees and subcontractors.
  • Oversee Section 3 and MWBE reporting requirements, ensuring timely and accurate submission of monthly, quarterly, and annual reports for various contracts.
  • Maintain comprehensive internal reporting documentation related to Section 3 compliance.

Experience

• Proven experience in contract administration and compliance.
• Knowledge of construction insurance practices, preferably in the New York market.
• Experience with subcontractor compliance software (e.g., DocuTrax, Jones) is highly desirable.
• Advanced proficiency in Microsoft Excel, including pivot tables and lookup functions.
• Strong analytical and problem-solving skills with meticulous attention to detail.
• Ability to work independently, prioritize tasks effectively, and meet deadlines consistently.
• Excellent communication and interpersonal skills to foster strong working relationships with internal and external stakeholders.