Job Summary:

The Document Controller manages and organizes company documents systematically and efficiently. This role involves ensuring documents' accuracy, integrity, and security while facilitating their retrieval for authorized personnel.

Key Responsibilities:

Document Management:

Create, update, and maintain both electronic and hard copy documents. Ensure proper version control and naming conventions for all documents. Classify and categorize documents based on content and purpose.

Control and Distribution:

Implement document control procedures to regulate the approval, distribution, and access to documents.

Distribute documents to relevant stakeholders, both internally and externally. Track and record document movement and maintain an audit trail.

Quality Assurance:

Perform regular quality checks to ensure documents meet established standards. Collaborate with teams to address and rectify document discrepancies.

Monitor adherence to document control policies and procedures. Archiving and Retrieval:

Establish and maintain an efficient filing and archiving system. Ensure quick and accurate retrieval of documents when required. Periodically review and update archived documents as necessary. Training and Support:

Provide training to employees on document control processes and procedures.

Offer support to teams in the use of document management systems.

Qualifications:

Bachelor's degree in business administration, Information Management, or a related field. Proven experience in document control or a related field.

Experience in ISO documentation is considered an advantage. Familiarity with document management systems and software. Strong organizational and multitasking skills.

Attention to detail and accuracy in document handling. Excellent communication and interpersonal skills.

Proficient in using document management software and Microsoft Office Suite.

Knowledge of industry standards and compliance requirements related to document control.

Ability to identify and resolve document control issues in a timely manner.

Proactive approach to improving document management processes.