Assistant Manager, Sales Admin

Our client is a distinguished Property Developer in Malaysia, renowned for its innovative approach to crafting exceptional residential and commercial spaces. They have earned a reputation for excellence, delivering projects that redefine modern living. Committed to quality, creativity, and community, they strive to elevate the urban landscape while providing unparalleled value to their customers.

They are now seeking a meticulous and organized Assistant Manager, Sales Admin to join their team. The ideal candidate will play a crucial role in streamlining our sales processes and ensuring seamless transactions for our valued clients.

Responsibilities:

• Support the coordination of documentation preparation and signing procedures, liaising effectively with purchasers, solicitors, and bankers to facilitate transactions smoothly.
• Conduct meticulous reviews and validation of documentation details to ensure precision in property information and selling prices prior to finalization.
• Monitor and expedite the return of stamped agreements, collaborating closely with sales personnel for efficient dispatch to purchasers.
• Issue Letters of Undertaking to financiers and ensure the timely receipt of financiers' commitments.
• Establish and maintain a structured filing system for all documentations, including agreements and communications with purchasers, solicitors, and bankers.
• Prepare and manage billing statements, reminders, receipts, and facilitate the collection of payments.
• Assist in the seamless delivery of vacant possession, including coordinating total area calculations and liaising with relevant departments.
• Maintain the property management system, ensuring accurate and timely updates on new sales and sales progress.
• Prepare necessary documentation for strata title submissions, such as car park allocation listings and total area calculations, and coordinate with surveyors for submission.
• Facilitate the transfer of titles to purchasers upon the issuance of individual titles.
• Compile and generate weekly loan tracking reports and monthly summaries of online surveys or feedback.
• Collect and organize purchasers' feedback regarding company products and services for management review.
• Assist in various sales and marketing initiatives to support business objectives.
• Ensure agreements are accurate, signed, stamped, and ready for release to purchasers within specified timelines.
• Expedite the preparation and dispatch of billings upon receipt of supporting certificates.
• Proactively send reminders for payment on billings to purchasers.
• Uphold adherence to standard operating procedures by the sales administration department to maintain alignment with corporate branding and image.

Requirements:

• Possess a Degree or Diploma in Business Administration or related discipline.
• Demonstrate effective written and verbal communication skills in English and Bahasa Malaysia.
• Exhibit strong proficiency in computer skills, including Microsoft Office applications.
• Familiarity with housing developer systems, particularly WIZ, is advantageous.
• Knowledge of the Housing Act and contents of standard Sale & Purchase Agreements, including Schedule H and G, DMC, and other legal terms, is preferred.
• Understand workflow processes for the completion of sale and purchase agreements and loan documentations.