Corporate Services Administrator

Position Summary

The Corporate Services Administrator (CSA) is a key position providing a range of first-level support on administrative services focused upon business operation and facilities. You will act in a supporting role to the Corporate Services Global manager and lead local day-to-day facility operations. The Corporate Services Department is responsible for employee services, maintenance of leased equipment, systems, physical security, and small building projects.

Job Responsibilities

• Oversee day-to-day facilities operations including flex seat management, access control, mail services, multifunction equipment, pantries, supplies, conference rooms, storage rooms, first aid supplies, etc.
• Create purchase order requisitions for local office and other office locations. Review and approve invoices and work with Accounts Payables to ensure timely payments.
• Manage local supplier account needs. Schedule equipment maintenance as required, maintain records, and provide reporting.
• Manage local building service requests and relations. Liaison for landlord/building correspondence, events, drills, and tenant meetings.
• Manage local onsite physical security including daily checks, ID badge issuance, access programming and quarterly reporting.
• Administer various employees services including mobiles, travel program, conferencing services and
• others through the internal ticketing tool. This support is both local and remote across the globe.

Experience and Skills Requirements

Essential:

• Commitment to service excellence with the ability to work in a fast-paced, multi- tasking, team environment.
• Excellent oral and written communications skills in English.
• Strong work ethic and an energetic, influential, and diplomatic work style.
• Intermediate to advanced Microsoft Office skills (Outlook, Word, Excel). Excel should include graphing, pivot table, and vLookup.
• Ability to work extended hours as needed including some evenings and weekends and be on call for emergencies.
• Experience with vendor management and service portals.

Desirable:

• Bachelors degree or equivalent work experience.
• Bi/ Multi-lingual