Personal Assistant

Our client is a leading global solution provider for all areas of intralogistics. With innovative technologies and software, the family-owned company empowers customers to increase the efficiency and sustainability of their storage, picking, and transport processes and is shaping the future of intralogistics.

SCOPE OF RESPONSIBILITIES

The role responsible to provide effective and efficient high-level executive support including the prioritisation of work, diary management, meetings management and communication, document production, quality assurance and governance. Ensuring all aspects of the administration, planning and coordination of work streams is managed effectively and efficiently.

Principal Accountabilities:

• Managing the director's schedule: Prioritizing tasks, scheduling appointments, undertaking special assignment/ad-hoc duties when necessary.
• Handling correspondence: Reading and prioritizing incoming correspondence, drafting responses, and tracking incoming and outgoing correspondence
• Meeting management: Booking meetings, preparing agendas, and taking meeting minutes, scheduling, follow up both internal & external meeting, notifying relevant parties on the venue details if required.
• Travel Planning: manage travel arrangement, accommodation, transportation and visas when needed.
• Document production: Drafting presentations, communications, and documents and consistently follow up and pre-alert MD on his next schedule and updating him on the pending matters or follow up subjects.
• Research and data analysis: Conducting research, collecting data, and preparing reports 
• Maintaining systems: Establishing and maintaining systems and procedures to support the office's efficient running including managing business/client database. Maintaining proper and systematic documents filing system.
• Acting as a liaison: Acting as a liaison for the director with internal and external inquiries. Runs errands for superior when needed. Performs secretarial duties, daily office administrative works.
• Maintaining confidentiality: Maintaining the highest level of confidentiality and adherence to policies and procedures. Interact professionally with all levels of Management, staff and business partners.
• Other Assignment: to complete other relevant task assigned from time to time.

REQUIREMENTS

• Candidate must possess at least a Diploma /Bachelors Degree in Business Administration, Secretarial, Mass communication or equivalent.
• At least 2 year(s) of working experience in the related field is required for this position.
•  Require Languages : Proficient in English and Bahasa Malaysia (written and verbal)
• Required skill(s): MS Office (Excel, Word & PowerPoint).
• Good positive attitude, non-discrimination, discretion and trust-worthy.
• Possess strong awareness, passion, sense of urgency and seriousness in handling assignment. 
• Able to work independently & beyond working hours and ability of multitasking.
• Possess good communication, attention to details, activities coordination and reporting skills.
• Possess own transport.