Travel Coordinator

AESG is an international specialist consultancy, engineering and advisory firm, with offices in London, Dubai, Abu Dhabi, Singapore, South Africa, Australia and Riyadh, dedicated to help solve our clients greatest challenges, through collaboration, innovation and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

Job Description

We have a new opportunity for a Travel Coordinator who will be responsible for managing all aspects of corporate travel for employees, ensuring a smooth and efficient travel experience. This role includes researching and booking travel accommodations, managing itineraries, and liaising with travel service providers. This role will be based in our Cape Town office in South Africa.

If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team.

The ideal candidate fits the below profile:

• Strong communication skills
• Motivated and self-driven (entrepreneurial outlook)
• Committed to technical excellence
• Good relationship builders (internal and external)
• Collaborative personality

Key Responsibilities

• Research, plan, and coordinate travel arrangements for employees, including flights, accommodations, ground transportation, and itineraries
• Assist in managing travel budgets and ensure compliance with company policies
• Establish and maintain relationships with travel vendors and service providers to secure the best rates and services
• Address and resolve travel-related issues, such as cancellations, delays, or changes in plans
• Prepare travel documentation and ensure all necessary approvals are obtained prior to booking
• Educate employees on travel policies and ensure adherence to guidelines
• Generate reports on travel expenses and trends for management review
• Provide excellent customer service to employees and respond to inquiries related to travel

Essential Qualifications / Skills:

• Proven experience in travel coordination or a similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in travel management software and MS Office Suite
• Degree preferred
• Attention to detail and ability to work under pressure
• Knowledge of travel regulations and industry trends

Why join AESG?

AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.

Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering, and architectural solutions, our project portfolio includes some of the world's most forward-thinking and exciting new developments.

The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate, and love what they do.

Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.

As an employee of AESG, you can expect:

• Great career opportunities with access to a huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
• Working on some of the world's leading developments and tackling our client's greatest challenges.
• Commitment to building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
• Highly collaborative approach across the different technical service offerings.
• Internal and external training opportunities where do you want to take your career? Well, help you get there!
• Promotion of the importance of health and well-being of the team, including team-building fitness activities, social events, and the provision of a healthy work environment.
• To be part of a dynamic and motivated team with an amazing team culture.