ASSISTANT FINANCE AND DISTRIBUTION MANAGER

JOB FUNCTION:

1. Collection
   1. Ensure 100% collection of payments completed based on the agreed timeline with the account
   2. Provide 100% complete collection details, per week cascaded to our collectors.
   3. Update of Accounts Receivables of all sales and CM transactions and posting of payments and other relevant reports example: AR Monthly Report of GB, ODI, MDI, MDC & In-House Account
   4. PO preparation, attending customer relations/complaints, managing price changes /monitoring.
   5. To Project monthly collection from Inhouse customers
2. Vouching
   1. 100% error-free computations of all transactions by thoroughly checking the Sales Invoices, CM, Freight charges, SOA , Debit Notes, rates and others before CM approval
   2. 100% accuracy of details of Consumption report submitted to Distributors for invoicing
   3. Ensure monthly checking of sales and CM entered into the System
3. Inventory
   1. Monthly/Quarterly Physical verification of Goods - as per books v/s actual physical inventory
   2. 100% reconciliation of Inventory as per books v/s warehouse record, books v/s ODI&GB records and Stock Loan
   3. 100% reconciliation of Inventory of consignment goods
   4. Submission of all monthly Inventory Reports such as Stock Donation, Marketing Samples
4. Coordination
   1. Ensure smooth relationship with external customers thorugh the conduct of monthly consultation-meetings with distributors for GA/IS/ET concerns, and partner-banks for any related concerns, distributors and other government agencies (for LTO, Business Permits, etc.)
   2. Provide immediate assistance to Sales teams in addressing booking, pricing, and delivery concerns
   3. To handle all the hurdles come across within the department & to guide team-members
5. Distribution
   1. To ensure smooth process of orders from receiving up to invoicing including checking of credit limit, payment terms, aging of outstanding
   2. Keep the Customers informed about the Rules of Engagement, Policies, change in the price, Tax applicability, product code etc
   3. To ensure swift transactions with Government Hospitals w.r.t. price difference, VAT, collections and documentation required by them to release payment
   4. To Visit customers for account reconciliation, to solve disputes etc
   5. Ensure timely updating of the SOPs
6. Administrative
   1. Preparation of daily bank balances & request intra-transfer
   2. Sending bank statements to Finance 2 for receipts from employees, recon, and to ensure clearance of checks deposited

JOB REQUIREMENTS:

• Has a college degree in accounting

• With 5-7 years of experience in finance and distribution preferably in pharmaceutical sector

• Strong understanding of accounting principles

• Good analytical, problem-solving, and strategic thinking skills.

• Exceptional communication and interpersonal abilities, with the capacity to collaborate effectively across departments and clients

• Proficient on MS Office (Word, Excel, Powerpoint and Outlook)