Talent Acquisition Specialist

Job Purpose:

To oversee and manage the end-to-end recruitment process from receiving employee requests to monitoring performance through the probationary period. The Talent Acquisition Specialist ensures efficient talent sourcing, timely hiring, smooth onboarding, and effective follow-up to support workforce planning and business growth.

Responsibilities and Duties:

• Review and validate manpower requests from departments in line with the approved workforce plan.
• Coordinate with department heads and HR planning to understand hiring needs and job specifications.
• Ensure timely approval and documentation of staffing requests.
• Develop and execute sourcing strategies using job portals, social media, agencies, and referrals.
• Screen resumes, conduct initial interviews, and shortlist qualified candidates.
• Coordinate with hiring managers for technical assessments and final interviews.
• Ensure a positive candidates experience throughout the recruitment process.
• Prepare job offers, negotiate terms, and coordinate with HR for onboarding documents.
• Oversee the onboarding process for new hires, ensuring smooth integration into the organization.
• Coordinate with relevant departments for tools, access, and orientation schedules.
• Ensure all new employee data is accurately recorded and processed.
• Track and follow up on each new hires probation period progress.
• Coordinate with department heads for performance evaluations during and at the end of the probation.
• Ensure documentation of confirmation, extension, or termination decisions.
• Address any early-stage performance or fit issues with managers and HR.
• Maintain recruitment dashboards, trackers, and hiring reports.
• Ensure all processes are aligned with company policy and labor regulations.
• Support internal audits by providing accurate recruitment and onboarding records.

Education:

• Bachelors degree in Human Resources, Business Administration, or a related field. A Masters degree or HR certification (e.g., SHRM, CIPD) is a plus.

Experience:

• 3 - 5 years of experience in recruitment or talent acquisition.
• Experience in full-cycle recruitment and onboarding processes.

Competencies:

• Strong understanding of recruitment tools, platforms, and best practices.
• Excellent interviewing and candidate assessment skills.
• Strong coordination and follow-up capabilities.
• Effective communication and stakeholder management.
• Proficient in MS Office and HRIS/ATS platforms.
• Detail-oriented and capable of handling confidential information professionally.