Office Coordinator Assistant - Japanese Bilingual

A leading Japanese Food Distributor is seeking a detail-oriented and organized Office Coordinator Assistant to support the efficient daily operations of their office. 

【Key Responsibilities】

Administrative Support:

• Manage incoming calls, emails, and correspondence.
• Greet visitors warmly and direct them appropriately.
• Handle general office tasks including data entry, filing, scanning, and mail distribution.
• Order and maintain office supplies, ensuring adequate stock levels.
• Schedule and prepare meeting rooms, including setting up equipment and refreshments.
• Facilitate communication with clients, and vendors.
• Translate documents, emails, and conversations as required to ensure clear understanding.
• Assist with international business communications and logistics.

Client & Vendor Relations & Data Management:

• Respond to client inquiries (e.g., orders, delivery status, general questions) professionally.
• Liaise with vendors and suppliers for various office and operational needs.
• Support invoice processing and other accounting-related tasks.
• Assist with the input and maintenance of inventory, order, and sales data.

Other duties as assigned by management.

【Qualifications】

• Business-level proficiency in both English and Japanese
• Proven experience as an Office Assistant, Administrative Assistant, or similar role, preferably within the food and beverage industry.
• Proficiency in the Microsoft Suite (especially Microsoft Excel)
• Effective communication, time-management and organizational skills

Location: Des Moines, WA (on-site)

Schedule : Monday Friday 8:00am 5:00pm

Expected start date: September (subject to change)