Team Assistant

Key responsibilities and accountabilities:

• Organizes Company gifts for occasions (Wedding, birth of child, hospitalization and condolences)
• Supports organizing the logistics, bookings, and invites of social events, including meeting room and venue bookings
• Co-ordinate catering requirements for company wide events working with HR and Comms team
• Supports senior managers in travel expenses and invoices
• Raise Go To tickets to manage team distribution lists from onboarding /offboarding notifications
• Records and manage contents of storage cabinet allocation
• Photocopies scans and maintains records
• Escalates issues to the office manager in a timely manner
• Ensures databases and tracker documentation are regularly updated and accurate.
• Suggest improvement ideas and digitize documentation.
• Handles confidential and sensitive information professionally
• Follows Standard Operating Processes (SOPs)
• Supports Office Manager in ensuring cleanliness around the office and improvements around the office.
• Covers receptionist when they are on leave
• Supports in coordinating and training of fire drill evacuation
• Any other duties and responsibilities that may be assigned to you by the management from time to time

Other responsibilities:

• Actively demonstrate Dentsu Vision and Values
• Demonstrates competencies and behaviors aligned to Leadership
• Ability to recognize personal development needs and take personal responsibility for continuous learning
• Adheres to the Code of Conduct and policies
• Be appointed as a First Aider and Fire Warden

Skills and Knowledge

• Organised and detailed oriented
• Good time management
• Detail oriented
• Interpersonally savvy
• Proficient in English (written and spoken)
• Ability to work independently
• Strong communication and positive attitude
• Proficient in Microsoft Excel, Word, Outlook and Sharepoint.