HR Executive

Job Purpose The Human Resources Executive is responsible to provide support in the various human resource functions which include recruitment, new staff induction, compensation & benefits, training & development and day-to day HR operations including administrative support to the Head of Human Resources. Duties and Responsibilities

• Process all new staff recruitment, schedule/coordinate job interviews with candidates and prepare employment contracts and all relevant supporting documents for new employees.
• Facilitate new employees joining formalities and new employees induction.
• Update and ensure that all employees records are accurately maintained in the personal files of employees, including in digital format as necessary.
• Ensure that all records and changes in employees movements are updated within the stipulated timeline for monthly payroll processing to ensure zero errors in payroll processing.
• Manage and update employees leave records and benefits entitlement.
• Administer and manage training programmes and processes ensuring that HRD grants are applied and claimed accordingly in a timely manner.
• Compile and maintain training records for all employees.
• Monitor new employees confirmation and prepare confirmation letters after necessary approval is obtained.
• Monitor and remind managers on expiry of employment contracts and prepare renewal of employment contracts after necessary approval is obtained in a timely manner.
• Assist academic staff to apply and renew teaching permits and process the applications (new and renewal cases) accordingly ensuring that all relevant documents are submitted for processing in a timely manner.
• Completing relevant paperwork relating to employee resignations and assist with exit interviews.
• Liaise with medical insurance providers to register new employees, withdraw resigned employees and provide assistance to employees to resolve their claims issues.
• Process monthly payroll for all employees.
• Organise and compile records and data as and when required for audit purposes.
• Undertake any other duties as may be reasonably directed from time to time. Requirements
• Bachelors Degree in Human Resources/Business/Management or other related field
• 2-3 years of relevant work experience in human resources
• Knowledge of all statutory legislations and regulations and labour laws
• Good understanding of HR functions
• Knowledge of and skill in using Microsoft software applications (Word, Excel and PowerPoint)
• Strong organisational skills with ability to pay close attention to detail and perform various tasks simultaneously and accurately
• Ability to work with minimal supervision and maintain strict confidentiality of all records and information
• Ability to work and interact well with all levels of employees in the company
• Ability to communicate effectively and professionally (verbal and written)