Personal Assistant to Director

Responsibilities

• To handle and oversees all aspects of MDs personal matters including managing electronic diary, appointments setting, travel arrangements and incoming correspondences.
• Provide general secretarial tasks of Executive Director.
• Able to well prepare materials in forms of writing, presentation, speeches for the need of management meetings, company events, training, hosting, etc.
• To work closely with the MD and his senior management team through regular correspondence, arrange meetings and prepare briefing materials.
• To organize meetings with the preparation of agendas, pre-meeting briefing and meeting paper including event setup & F&B arrangement.
• To keep MD well informed of upcoming commitments and responsibilities, with relevant following up action as appropriate.
• To follow up on the progress and completion of departmental work plans and co-ordinate on the implementation and monitoring of organizational projects, programs and operation matters.
• To act as a bridge for smooth communication between the MDs office and internal departments, demonstrating high integrity to maintain credibility trust and support with senior management staffs.
• To handle relevant legal and secretariat matters under instruction from MD.
• To undertake any other assignments assigned by MD and Board of Directors as and when required

Requirements

• Able to perform multitasking, good management skills with a strong sense of responsibility, commitment and discipline
• Possess a positive attitude, able to work independently, meticulous, and good analytical skills
• Good interpersonal communication skills, reliable to interact with individuals at all levels
• Dynamic and high sense of integrity.
• Risk taker and willing to take up challenges
• Candidate must possess at least a Bachelors Degree, Post Graduate Diploma or Professional Degree in Marketing,Management, Secretarial or equivalent.
• Good in written and spoken English, Mandarin & Bahasa Malaysia.
• Proficient in MS office application (Outlook, Word, Excel & Power point).
• Required skill(s): Secretarial duties.
• At least 2 year(s) of working experience in the related field is required for this position.