Administration Assistant Manager

Responsibilities

• Oversee office services by ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Assist Administration Manager in implementing office policies by setting up procedures and standards to guide the operation of the office.
• Responsible to monitor the inflow/outflow of documents i.e. dispatch services, courier for mailroom and warehouse.
• Oversee the receptionist team provide courteous and effective customer service
• Support and manage benefits administration expenses such as company cars maintenance, shuttle bus service, petrol and repairs
• Liaise and coordinate relationships with vendors and service providers ensuring that all items are invoiced and paid on time
• Assist in managing contract and price negotiations with office vendors and service providers
• Administrate the vendor profile maintenance in PtoP system.
• Processes PtoP issue resolution, as and when required.
• Participate actively in the planning and execution of company events
• Completes special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules; monitoring results.

Jobholder Requirements

• Possess tertiary qualification in Business / Administration / Supply Chain Management or equivalent disciplines.
• Advanced systems skills and working knowledge of MS Office including Microsoft Excel, Microsoft Words and Microsoft Power Point.
• Good written and oral expression and comprehension.