Admin Assistant

Whats the role?

• As Administrative Assistant/Personal Assistant, you will be entrusted with the following:
• To provide full support to General Manager, Shipping & Maritime APME across all business activities, support the team with day-to-day operations and leadership team coordination.
• Develop and maintain a sound understanding of business activities to be able to provide required information.
• Setting dates for Organizational Meetings, Monthly Telecons, social events, etc. Ensure pre-read is received and final papers for each meeting are distributed.
• Detailed liaison with a wide variety of internal and external stakeholders is required, dealing with matters of a highly confidential nature.
• Manage and maintain complex diary coordination through planning / coordinating and arranging internal and external meetings, considering purpose, importance, impact and various complex and comprehensive boundaries and interfaces.
• Take responsibility for continuation of a range of activities during the absence of the GM by efficiently managing the flow of work.
• Manage the corporate communications and document control for Shell Tankers (Singapore) Private Ltd. And Shell International Shipping Services Pte.
• Provide accurate logistics for forthcoming travels including proactive and timely arrangements in a cost/business efficient manner, dealing with, and maintaining a record of expense claims. Facilitate timely payment of all invoices received.
• Managing Administrative support to the Maritime Partners in Safety programme in APME
• Provide coverage and support to the Senior Administrative Assistant who supports Shipping & Maritime and other Trading Departments.

What We Need From You

We hope to see as many of the following:

• Minimum 5 years of experience as an Administrative Assistant, preferably with prior working experience in MNC.
• Ability to treat restricted/sensitive information with a high degree of confidentiality.
• Teamwork, accuracy, service orientation and a pro-active and highly professional attitude qualify as essentials for this job. The ability to work under pressure and coping with last minute changes is also essential.
• A high level of interpersonal skills and team working, able to communicate effectively with all levels including senior management.
• PC literacy and proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence, and events.