HR and Administration Executive

Business Need / Purpose of Role

The HR and Administration Executive is responsible for providing strong and reliable support to HR department in all HR related matters such as payroll, administration of employee benefits and compensation, maintenance of employee and training records and coordination of other ad hoc projects. This role is also the main person in-charge of office administration to ensure day-to-day operations in the office are handled efficiently and in an organized manner.

Objectives & Measurement - Key Responsibilities

• Support HR Department for all HR activities, including payroll, employee benefits and compensation, maintenance of employee and training records.
• Attend to employee enquiry on HR related policies and practices.
• Manage onboarding and offboarding process of employees.
• Maintain accurate HR database and up to date employee and training records.
• Administration of work passes application, renewal and cancellation.
• Coordinating office activities to ensure smooth and optimal efficiency in operations.
• Administer medical, insurance claims, as well as other related claims.
• Ensure timely submission of statutory matters like IR21, MOM and related market surveys, child care leave, maternity leave, paternity leave and NSMen claims.
• Assists in payroll processing and administration, CPF submission, IR21, IR8A annual Income Tax Assessment and staff claims.
• Provide proper payroll reporting to Finance to facilitate salary payout.
• Assists in administration duties such as liaison with vendors, postal, dispatch arrangements.
• Responsible for handling general administration duties including managing office supplies such as stationaries, pantry and office maintenance.
• Assist in various company events.
• Participate in projects and programs as assigned, and support continuous improvement efforts where required.
• Perform other additional related duties as assigned.

Knowledge, Skills, and Abilities

• Good working knowledge of payroll and HR best practices.
• Sound knowledge of Singapore CPF and labor laws are essential.
• Good interpersonal skill and able to interact with all level of staff.
• Positive work attitude and display of initiative in problem solving.
• Ability to work independently and multi-task efficiently.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.