Administration Executive

What You Will Achieve

• Main liaison with Global, Regional and Local brand teams: on the coordination of any overseas, interstate and/or virtual meetings. This includes all participants details, flights, transport and accommodation as well as F&B and any other areas relating to the meeting.
• Responsible to raise and track all procurement matters: to raise and track all Purchase Request and to Good Receive all completed jobs at a timely manner. This involves liaising with vendors for quotations and invoices, liaising with Business Management teams to ensure that all GL codes and cost centres are captured correctly
• Project Appropriation Request: responsible to raise all new project AR and to follow-up with Project team to ensure all AR are closed after completion
• License application: Support Retail Marketing with the application of DBKL / MBPJ licenses and any other licenses required for all out-post event areas
• Record Management: Organizing and maintaining files and records for the brands.
• Inventory Management: ensure all public relations inventory are tracked and properly recorded based on the companys policy & procedure

The above statements reflect the general details considered necessary to describe the principle functions of the job identified and shall not be considered as a detailed description of all the work required inherent in the job.

Qualifications

What You Will Need

• 4 to 6 years of admin experience
• University degree level qualification
• Proven fluency in written and spoken English
• Sound knowledge in Microsoft office applications
• Stakeholder engagement skills including cross functional teamwork
• Organised and meticulous, with the ability to meet tight deadlines
• A multitasker who can handle multiple tasks at the same time

What We Offer

• We provide market-competitive packages and trainings to our staff to ensure they are well-rewarded with room to excel in their career:
• Opportunities to learn and lead: we provide on-the-job trainings to ensure employees are equipped with the most up-to-date skillsets and knowledge.
• Career development: we work with you to advance your career through short-term assignments, relocations and new experiences.
• Work-life balance as a priority: we offer benefits and implement policies to help employees balance their personal and professional priorities