Receptionist As Admin Assistant

Responsibilities:

• Support reception duties
  • Phone/Voicemail/E-mail/Instant messaging take clear concise messages and relay messages or route calls in a timely manner
  • Receiving and greeting clients / visitors
  • Provide office hospitality to clients / visitors
• Provide financial administrative support to Accounts Department
  • Account receivable
  • Account payable
  • Invoicing
  • Other accounts related admin duties
• Provide project admin support to Sales Team
• Assist in general office administration
  • Arranging couriers, sorting and distributing of mails
  • Stationery requisition and supplies ordering
  • Handle travel arrangements, meeting times, meal arrangements and car service requirements
  • Coordinating information regarding passport/visa issuance and renewal
  • Arranging and coordinating company events
  • Responsible for fire safety programme (Fire Warden, Evacuation, Procedures, Staff Awareness, etc.)
  • Assist and liaise with contractors with regards to office maintenances, servicing, and repairs
• Provide support to any duties and confidential matters required by CEOs for all ventures
• Format, edit and proof-read documents/presentations
• Other administrative duties as assigned

Requirements:

• Min. O level in any field
• Have at least 1 year of relevant experience
• Able to work in a fast pace and dynamic environment
• Proactive in identifying areas of support that are applicable to offices needs
• Good communication and organizational skills
• Excellent interpersonal skills and professional presence
• Good speaking and writing skills
• Excellent skills in Word / Excel / Powerpoint
• Rigorous and able to multi-task
• Independent and self-driven