Office Manager

We are seeking a group office manager to organize and coordinate administrative duties and office procedures. The role is to create and maintain a pleasant work environment, ensure efficiency, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to the office. Previous experience as a Front Office Manager or Office Administrator would be an advantage.

A successful Office

Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties including bookkeeping. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, stationery
• Manage contract and price negotiations with office vendors, service providers and office lease
• Partner with group company HR/Ops to update and maintain office policies as necessary
• Coordinate with IT providers
• Ensure that all items are invoiced and paid on time
• Manage office G&A budget, ensure accurate and timely reporting
• Monthly bookkeeping (supported by external corporate services)
• Co-ordinate and and prepare group board reporting
• Travel arrangements for Directors
• Front office hospitality & reception
  

Requirements

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Proficiency in bookkeeping packages would also be helpful.
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
  

Benefits

• Relaxed professional working environment
• Variable bonus
• Singapore medical benefits
• Group-wide multicultural colleagues
• Part of an exciting fast growing group