Secretary

Job Description

Responsibilities

• Assist in implementation of special projects from time to time involving inter-department and customers liaison
• Handle the requirements for the BondbloX Exchange project, including new clients tracking, webinar coordination, and customer servicing to coordinate with the Client Accounts and Finance department
• Assist in private equity fund marketing and any client administration work
• Perform secretarial and general administrative duties for the department
• Manage and schedule meetings, appointments and travel & accommodation arrangements
• Work with and assist the team to gather company news, research or information from Bloomberg
• Organise and maintain timely and accurate record keeping for our transactions
• Organise and plan events when required
• Assist and cover assigned work from the Structured Finance unit
• Handle claims and reimbursements
• Other ad-hoc duties/ projects as assigned by the Head of Department

Requirements

• Minimum Polytechnic Diploma or equivalent certification
• At least 3 years of experience as an administrative assistant
• Ability to communicate, in both written and verbal, with English and mandarin-speaking clients will be required
• Meticulous and well-organized with sense of urgency
• Good communication and interpersonal skills
• Well-versed in Microsoft Office, especially in Excel and Powerpoint, and able to use modern video conferencing (e.g. zoom, voov, teams, etc.)
• Experience in Bloomberg will be an added advantage