Administrative Executive

Job Description

Job Responsibilities

• Prepare Purchase Order, Sales Order, Order Confirmation, and Invoice.
• Compile and ensure all invoices/billing pass to the account department on time.
• Organize and maintain files or document records.
• Dealing with email inquiries & data entry.
• Collaborate with logistic and customer to ensure proper custom declaration and documentation are done prior to deliveries.
• Tracking and fixing shipping errors.
• compile necessary documents for Certificate of Origin (COO) application.

Sub

• To assist in preparing social activities and office decorations during cultural festive seasons.
• To assist Procurement and Account with additional tasks and ad-hoc duties from time to time.
• En quire, compare and evaluate offers from suppliers. Track orders and ensure timely delivery.
• Enter order details into the ERP system.

Qualifications/Skills:

• Written and verbal communication skills
• Positive attitude
• Flexibility
• Word Processing skills
• Spreadsheet preparation and tracking skills
• Calendaring skills
• Presentation skills
• Administrative writing and reporting skills
  
• Organizational skills

Education and Experience Requirements:

• Candidate must possess at least a Diploma in Logistics, Business Administration, Economics, or Business Studies ? Administration/ management or equivalent.
  
• Preferably with 2 years of working experience in a manufacturing company.
• Computer literate with computer skills in Microsoft Team, Microsoft word and Microsoft Excel.
• Experience in ERP system Monitor G5 is added advantage.