Admin Assistant

Job Description

• Keep record of office sundries and expenses.
• Coordinate and maintain records for petty cash.
• Handle and distribute incoming and outgoing mails and courier arrangements.
• Coordinate the repair and maintenance of office units and office equipment at all office sites.
• Manage end-to-end process of overseas business trips, including complete visa document, letters, travel insurance, accommodation and any other related travel matters in a timely manner.
• Oversee office space, equipment, suppliers, furniture maintenance by utilizing of resources.
• Manage office cleaners, vendors, including office cleaning, pest control management, facilities management at all office sites.
• Manage, requisite and maintain office supplies and consumables including assets, stationery, season parking, pantry supplies and consumables at all office sites.
• Coordinate the season parking matters and monthly phone bills at all office sites.
• Manage and liaise with suppliers and vendors, participate in service agreement and recommendation of vendors.
• Manage office equipment and its contracts, lease, service agreements and ensure proper documentation and records.
• Maintain office systems, certificates, insurance, licences and permit documentation, including data management and filing.
• Coordinate & arrange printing & distributions of name cards.
• Purchase, arrange and distribute Covid related items to employees eg. masks and test kits.
• Manage the servicing, maintenance and renewal of motor vehicle.
• Maintain office telephone directory.
• Support, arrange and maintain records of corporate and festive giftings and the delivery process.
• Assist in organizing company events.
• Any other tasks as assigned by the Management.