Clerical Assistant

Purpose of the post:

Contribute to the development and maintenance of quality administrative services for children.

What you will deliver:

Filing including all filing systems

Data input and retrieval including Word Processing.

Reception Duties.

Taking and relaying messages and receiving visitors.

Mail receiving and distribution.

Ordering goods, keeping associated records and processing of invoices

Undertaking all generic office tasks such as photocopying

Assisting with the operation of the projects petty cash account (ensuring availability of funds, payment of petty cash and keeping accurate records and completion of petty cash return)

SPECIFIC RESPONSIBILITIES:

Assist in the production of reports including tables and graphs for the Project.

Security- In the absence of other project staff, to open the building in the mornings and lock the building in the evenings, ensuring that all windows and doors are secured and alarm set.

To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity.

To comply with the Councils Health and Safety Policies and procedures and undertake any relevant health and safety duties in accordance with local arrangements.

To support the Council to play its part in tackling Climate Change and meeting its Carbon Reduction targets across the services it delivers and also in the goods and services it buys or commissions from other organisations.

All staff have a valuable and vital role in keeping people safe. Any person with concerns regarding the safety of a child or adult at risk, OR the behaviour of a colleague towards a child or adult at risk, has a responsibility to report this immediately. This should be done via the persons Line Manager, Designated Safeguarding Lead.

PERSON SPECIFICATION

Knowledge / Education:

Essential

Keyboard Skills

Familiarity with IT

Desirable

Office experience

Experience:

Essential

Microsoft Office

Computer inputting / retrieving data

Confidentiality

Desirable

Providing personal assistance/secretarial type support.

Using spreadsheet / producing graphs/tables

Child Care Systems