Receptionist/Secretary

We are looking to hire an organized and well-driven receptionist/secretary for our client in Dubai. 

The Purpose of this job is to primarily manage the Front Desk/Reception from our office on a daily basis and to perform a variety of administrative tasks.

The scope of the job involves mostly supporting our Management Team.

Main Responsibilities:

• Answer and direct phone calls to the team; take messages and schedule appointments; apply to the screen when necessary.
• Welcome and direct visitors, guests, and clients.
• Promote a positive image of the company.
• Receive mail, documents, packages, and courier deliveries and distribute them.
• Maintain filing systems as assigned.
• Retrieve information as requested from records, minutes, and emails; prepare written summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travels, meetings, and appointments for executives.
• Prepare agendas and schedules for meetings.
• Record and distribute minutes or other records for meetings.
• Oversee and maintain waiting for the area, ensure permanent cleanliness of company office.
• Perform other related duties as assigned.

Main Requirements:

• Good English verbal and written communication skills.
• Knowledge of Excel, Word, and PowerPoint.
• Professional Attitude and Appearance.
• Good organizational skills and attention to detail.
• Previous experience as Receptionist and/or Background in Hospitality is an advantage.
• Integrity, rigor, and respect of governance principles.
• Reliably commute or plan to relocate before starting the job.