VA Personal Assistant

Job Brief: We are seeking a Virtual Assistant (VA) Personal Assistant to provide administrative, personal, and financial support to our team and organization. If you are an organized, proactive, and resourceful individual who thrives in a remote work environment, we'd like to talk to you.

Responsibilities:

1. Administrative Support:
   • Manage calendars, schedule meetings, and coordinate appointments.
   • Handle email correspondence and filter and prioritize messages.
   • Prepare and organize documents, reports, and presentations.
   • Data entry and record-keeping tasks.
2. Travel and Logistics:
   • Plan and arrange travel itineraries, accommodations, and transportation.
   • Manage travel expenses and reimbursements.
   • Coordinate meetings and events, both in-person and virtually.
3. Communication:
   • Serve as a liaison between team members and external parties.
   • Draft, edit, and proofread documents, emails, and communications.
   • Maintain contact lists and database management.
4. Personal Support:
   • Assist with personal tasks and errands, such as shopping, reservations, and household management.
   • Handle personal appointments and scheduling.
5. Financial Support:
   • Prepare and send invoices to clients, track payments, and manage billing inquiries.
   • Maintain financial records using QuickBooks, ensuring accuracy and compliance.
   • Generate financial reports and provide updates on financial performance.
6. Research and Reporting:
   • Conduct research on various topics as needed.
   • Compile and organize data, generate reports, and provide insights.
7. Task Management:
   • Prioritize and manage tasks, ensuring deadlines are met.
   • Help with project management, tracking progress and deadlines.

Requirements:

1. Proven Experience:
   • Previous experience as a Virtual Assistant or Personal Assistant, with financial management and QuickBooks experience preferred.
2. Strong Communication:
   • Excellent verbal and written communication skills.
   • Proficiency in English is essential.
3. Organization Skills:
   • Exceptional organizational and time management skills.
   • Ability to multitask and prioritize effectively.
4. Tech-Savvy:
   • Proficiency in using productivity tools such as Microsoft Office, Google Workspace, and project management software.
   • Experience with QuickBooks or similar financial software.
5. Resourcefulness:
   • A problem-solving mindset and the ability to find solutions independently.
6. Confidentiality:
   • Maintain strict confidentiality and handle sensitive financial information with discretion.
7. Adaptability:
   • Ability to work in a remote environment, manage your own time, and adjust to changing tasks and priorities.
8. Availability:
   • Reliable high-speed internet connection and the ability to work during standard business hours or as required.